Ella's Race Volunteers

Raleigh, NC

VOLUNTEERs for Ella's Race 1 Mile, 5K & 10K at North Ridge Country Club in Raleigh.

Race Details

When: Saturday, March 16, 2019

Where: North Ridge Country Club Raleigh

The race benefits the Pediatric Brain Tumor Foundation and The Cure Starts Now.


Volunteer Roles Needed

Course Monitor - Age 21+  This is the most critical position as the race cannot start without all Course Monitors present.

Time – Police meeting 7:15 am (estimated), in place on course 7:45 am
Check In – Volunteer Check-in table is located in the North Ridge Country Club parking lot.  Report here first to check in and get further instructions
Parking – Volunteer parking will be at North Ridge Church, 7601 Falls of Neuse Rd. A shuttle will take you to the race site.
Age Requirement – The City of Raleigh requires that all Course Monitors be 21 years of age or older.

Items required while on Course (pick up at Volunteer check in)

  • Safety Vest – Each course monitor will be required to wear a safety vest. At the completion of the event the vest should be returned to Volunteer Check In tent
  • Location Assignment – Maps and location of assignment will be provided at mandatory meeting or via email beforehand if possible.

Duties

  • Attend mandatory meeting with Raleigh Police. Location and time of the meeting will be provided upon check-in.
  • After meeting, promptly go to your assigned location and be in position by 7:45 am
  • DO NOT leave your assigned location until the sweep or Police indicate that the final runner has come through.
  • Report any issues to Police or call 911 for emergency situations.
  • Return Safety Vest after completion of duties.

 

Advanced Registration/Check-In - Friday

Time – Friday morning at Fleet Feet, Friday afternoon at Chick-Fil-A.  (Volunteer for either or both sessions)
Check In – Fleet Feet at 8511 Colonnade Center Dr and Chick-Fil-A at 6701 Falls of Neuse Rd
Locations – Fleet Feet at 8511 Colonnade Center Dr and Chick-Fil-A at 6701 Falls of Neuse Rd
Duties – Provide bib and shirt to race participants and accept new registrations

 

  • Distribute Race Bibs
    • Organized by alphabet in boxes (Last Name, First Name)
    • Runners can pick up for other runners

 

  • Distribute Shirts
    • Runners that pre-registered are guaranteed a shirt.
    • Runners that registered on race day will not get a shirt at time of registering.  They will need to check back after the race at the shirt table.  The shirts will be first come, first serve.
    • Runners will not be able to exchange sizes until after the race @ shirt table.

 

  • New Registrations
    • New registrants can register on-line, in-person via registration kiosks and paper forms
    • Collect registration fee and issue race bib
    • Need to have cash box and cash float

 

Registration/T-Shirts - Race Day

Time – 6:00 am
Check In – Volunteer Check-in table is located in the North Ridge Country Club parking lot.  Report here first to check in and get further instructions
Parking – Volunteer parking will be at North Ridge Church, 7601 Falls of Neuse Rd. A shuttle will take you to the race site.
Duties – Provide bib and shirt to race participants.

 

  • Distribute Race Bibs
    • Organized by alphabet in boxes (Last Name, First Name)
    • Runners can pick up for other runners
  • Distribute Shirts
    • Runners that pre-registered are guaranteed a shirt.
    • Runners that registered on race day will not get a shirt at time of registering.  They will need to check back after the race at the shirt table.  The shirts will be first come, first serve.
    • Runners will not be able to exchange sizes until after the race @ shirt table.

Runner Information

  • Bibs need to be worn on the front.
  • Bibs can be worn under clothing.
  • Bibs can’t be read if rolled up and under high density items such as running belts.
  • Do not bend or remove the chip from the back of the bib.
  • Bibs/chips are disposable and do not need to be returned

 

 

Race Refreshments

Time – 6:00 am
Check In – Volunteer Check-in table is located in the North Ridge Country Club parking lot.  Report here first to check in and get further instructions
Parking – Volunteer parking will be at North Ridge Church, 7601 Falls of Neuse Rd. A shuttle will take you to the race site.
Duties - Setup and maintain water and food tables

  • Food
    • Fruit will need to be cut
    • Place food out along the tables
    • Keep food covered until the runners finish the races.  Food is for runners only; not for spectators.
  • Water
    • Tables should be set up with coolers and cups
    • Fill the water coolers on refreshment tables
    • Fill the cups with water using the pitchers and place cups on the table around the coolers
    • Runners can use cooler dispenser to refill their cup
    • Monitor closely the amount of water in the coolers as runners come through.  Will need to keep adding water so that runners have an on-going supply. 
  • Clean up
    • Once the runners are no longer eating and getting water, pack up any remaining food and break down the refreshment tables.
    • Tables and tents to be returned to the Holland Rent All trailer
    • Notify Volunteer coordinator of any food remaining.

 

Race Morning Setup

Time – 5:00 am
Check-in – Volunteer Check-in table is located at the North Ridge Country Club parking lot.  Report here first to get your t-shirt and further instructions.
Parking – Volunteer parking will be at North Ridge Church, 7601 Falls of Neuse Rd. A shuttle will take you to the race site.
Duties:

  • Set up/take down tables, tents and chairs at fun zone in North Ridge Country Club parking lot
  • Set up/take down signage and other event related items

 


Volunteer Check-In

Time – 5:00 am
Check-in – Volunteer Check-in table is located in the North Ridge Country Club parking lot.  Report here first to check in and get further instructions.
Parking – Volunteer parking will be at North Ridge Church, 7601 Falls of Neuse Rd. A shuttle will take you to the race site.
Duties:

  • Greet individual volunteers as their shift begins and check them off the master list
  • Give instructions on where the volunteer should go for their assignment
  • Give each volunteer a t-shirt
  • Course Monitor volunteers will each receive:
    • Safety vest
    • Maps and course assignment


Course Water Stations - Suitable for teenagers or adults

Time – 7:00 am
Check-in – Volunteer Check-in table is located in the North Ridge Country Club parking lot.  Report here first to check in and get further instructions.
Parking – Volunteer parking will be at North RIdge Church, 7601 Falls of Neuse Rd. A shuttle will take you to the race site.
Duties – Setup/take down water station and provide water to runners while on course.

  • Water
    • Water supply - use  5 gallon jugs of water that were dropped off
    • Fill coolers with water and then use coolers and/or pitchers to fill cups.
    • Fill cups no more than half way.  Too much water spills on the runner and is hard for them to drink while running.
    • When runners are passing, assign volunteers as follows:
      • Call out “water” to let runners know water station is coming up
      • Hold cups at the brim with your thumb and finger for easy pass off to runners
      • Replenish water supply in cups for those handing to runners.
      • Water stations are an important element in the race experience, not only for water, but for moral support.  Cheer on the runners and keep them motivated!!!   Make it fun!!!
      • Clean up
        • Once the last runner has passed, clean up cups and debris using trash bags and break down the refreshment tables.
        • Place tables, cooler, unopened jugs, water hose to the side for pickup. 

When & Where

Mar 16, 2019

Saturday

8:00 AM

Add to Calendar

Event Schedule

Raleigh, NC

Courses & Maps

Get the Mobile App

Get live athlete tracking, full event information, and much more in the palm of your hand with the ITS YOUR RACE app.

Share Your Results

We'll automatically post your results for you on race day. Just connect your Twitter account.

 

Connect with Twitter