Ella's Race Volunteers

When: Saturday, March 18, 2023

Where: North Ridge Country Club Raleigh

Volunteer Roles Needed

Registration/T-Shirts

Time – 6:00 am

Duties – Provide bib and shirt to race participants.

• Distribute Race Bibs
  • Organized by alphabet in boxes (Last Name, First Name)
  • Runners can pick up for other runners

• Can’t Find Bib in Box
  • The Bibs can stick together so double check.
  • Check under their first name as well as their last name. Could have been switched.
  • Ask if they registered under a different name.
  • Ask if someone else may have picked it up for them.
  • If you still can’t locate their bid, direct them to “Same Day Registration” for resolution.

• Distribute Shirts
  • Runners that pre-registered are guaranteed a shirt.
  • Runners that registered on race day will not get a shirt at time of registering. They will need to check back after the race at the shirt table.  The shirts will be first come, first serve.
  • Runners will not be able to exchange sizes until after the race @ shirt table.

Runner Information

• Bibs need to be worn on the front.
• Bibs can be worn under clothing.
• Bibs can’t be read if rolled up and under high density items such as running belts.
• Do not bend or remove the chip from the back of the bib.
• Bibs are disposable and do not need to be returned

Course Monitor

Time – 7:00 am

Age Requirement – The City of Raleigh requires that all Course Monitors be 21 years of age or older.

Items required while on Course (pick up at Volunteer check in)

• Safety Vest – Each course monitor will be required to wear a safety vest. At the completion of the event the vest should be returned to Volunteer Check In tent
• Location Assignment – Maps and location of assignment will be provided at mandatory meeting or via email beforehand if possible.

Duties

• Attend mandatory meeting with Raleigh Police at 7:15 am in North Ridge Country Club parking lot closest to Hunting Ridge and Falls of Neuse
• After meeting, promptly go to your assigned location and be in position by 7:45 am
• DO NOT leave your assigned location until the sweep or Police indicate that the final runner has come through.
• Report any issues to Police or call 911 for emergency situations.
• Return Safety Vest after completion of duties.

Packet Pickup

Time – Friday morning 11-2 at Fleet Feet Sports 8511 Colonnade Center Dr, Friday afternoon 5-8 at Chick-fil-A Falls Village 6701 Falls of Neuse.

Locations – Fleet Feet at 8511 Colonnade Center Dr and Chick-Fil-A at 6701 Falls of Neuse

Duties – Provide bib and shirt to race participants and accept new registrations

• Distribute Race Bibs
  • Organized by alphabet in boxes (Last Name, First Name)
  • Runners can pick up for other runners

• Can’t Find Bib in Box
  • The Bibs can stick together so double check.
  • Check under their first name as well as their last name. Could have been switched.
  • Ask if they registered under a different name.
  • Ask if someone else may have picked it up for them.
  • If you still can’t locate their bid, direct them to “Same Day Registration” for resolution.

• Distribute Shirts
  • Runners that pre-registered are guaranteed a shirt.
  • Runners that register at packet pickup will not get a shirt at time of registering. They will need to check back after the race at the shirt table.  The shirts will be first come, first serve.
  • Runners will not be able to exchange sizes until after the race @ shirt table.

• New Registrations
  • New registrants can register on-line, in-person via registration kiosks and paper forms
  • Collect registration fee and issue race bib
  • Need to have cash box and cash float

Runner Information

• Bibs need to be worn on the front.
• Bibs can be worn under clothing.
• Bibs can’t be read if rolled up and under high density items such as running belts.
• Do not bend or remove the chip from the back of the bib.
• Bibs are disposable and do not need to be returned

Course Water Stations

Time – 7:00 am

Duties – Setup/take down water station and provide water to runners while on course.

• Water
  
  • Fill coolers with water and then use coolers and/or pitchers to fill cups.
  • Fill cups no more than half way. Too much water spills on the runner and is hard for them to drink while running.
  • When runners are passing, assign volunteers as follows:
    • Call out “water” to let runners know water station is coming up
    • Hold cups at the brim with your thumb and finger for easy pass off to runners
    • Replenish water supply in cups for those handing to runners.
    • Water stations are an important element in the race experience, not only for water, but for moral support. Cheer on the runners and keep them motivated!!!   Make it fun!!!
  • Clean up
    • Once the last runner has passed, clean up cups and debris using trash bags and break down the refreshment tables.
    • Place tables, cooler, unopened jugs, water hose to the side for pickup.

Set Up

Time – 5:45 am

Duties:

• Set up/take down tables, tents and chairs in the fun zone in North Ridge Country Club parking lot
• Set up/take down signage and other event related items