Ella's Race Volunteers

Raleigh, NC

VOLUNTEERs for Ella's Race 1 Mile, 5K & 10K at North Ridge Country Club in Raleigh.

Race Details

When: Saturday, March 19, 2022

Where: North Ridge Country Club Raleigh

Volunteer Roles Needed

Registration/T-Shirts

Time – 6:00 am

Check In – Volunteer Check-in table is located in the North Ridge Country Club parking lot.  Report here first to check in and get further instructions

Parking – Volunteer parking will be at Falls Village Shopping Center at 6675 Falls of Neuse Rd.

Duties – Provide bib and shirt to race participants.

  • Distribute Race Bibs
    • Organized by alphabet in boxes (Last Name, First Name)
    • Runners can pick up for other runners
  • Can’t Find Bib in Box
    • The Bibs can stick together so double check.
    • Check under their first name as well as their last name. Could have been switched.
    • Ask if they registered under a different name.
    • Ask if someone else may have picked it up for them.
    • If you still can’t locate their bid, direct them to “Same Day Registration” for resolution.
  • Distribute Shirts
    • Runners that pre-registered are guaranteed a shirt.
    • Runners that registered on race day will not get a shirt at time of registering. They will need to check back after the race at the shirt table.  The shirts will be first come, first serve.
    • Runners will not be able to exchange sizes until after the race @ shirt table.

Runner Information

  • Bibs need to be worn on the front.
  • Bibs can be worn under clothing.
  • Bibs can’t be read if rolled up and under high density items such as running belts.
  • Do not bend or remove the chip from the back of the bib.
  • Bibs are disposable and do not need to be returned

 

Course Monitor

Time – 7:00 am

Check In – Volunteer Check-in table is located in the North Ridge Country Club parking lot.  Report here first to check in and get further instructions

Parking – Volunteer parking will be at Falls Village Shopping Center at 6675 Falls of Neuse Rd.

Age Requirement – The City of Raleigh requires that all Course Monitors be 21 years of age or older.

Items required while on Course (pick up at Volunteer check in)

  • Safety Vest – Each course monitor will be required to wear a safety vest. At the completion of the event the vest should be returned to Volunteer Check In tent
  • Location Assignment – Maps and location of assignment will be provided at mandatory meeting or via email beforehand if possible.

Duties

  • Attend mandatory meeting with Raleigh Police at 7:15 am in North Ridge Country Club parking lot closest to Hunting Ridge and Falls of Neuse
  • After meeting, promptly go to your assigned location and be in position by 7:45 am
  • DO NOT leave your assigned location until the sweep or Police indicate that the final runner has come through.
  • Report any issues to Police or call 911 for emergency situations.
  • Return Safety Vest after completion of duties.


Packet Pickup

Time – Friday morning 11-2 at Fleet Feet Sports 8511 Colonnade Center Dr, Friday afternoon 5-8 at Chick-Fil-A Falls Village 6701 Falls of Neuse.

Check In – Arrive at location 15-30 minutes early to help set up and be familiarized with the duties of the job.

Parking – Park in parking lots at location.

Locations – Fleet Feet at 8511 Colonnade Center Dr and Chick-Fil-A at 6701 Falls of Neuse

Duties – Provide bib and shirt to race participants and accept new registrations

  • Distribute Race Bibs
    • Organized by alphabet in boxes (Last Name, First Name)
    • Runners can pick up for other runners
  • Can’t Find Bib in Box
    • The Bibs can stick together so double check.
    • Check under their first name as well as their last name. Could have been switched.
    • Ask if they registered under a different name.
    • Ask if someone else may have picked it up for them.
    • If you still can’t locate their bid, direct them to “Same Day Registration” for resolution.
  • Distribute Shirts
    • Runners that pre-registered are guaranteed a shirt.
    • Runners that register at packet pickup will not get a shirt at time of registering. They will need to check back after the race at the shirt table.  The shirts will be first come, first serve.
    • Runners will not be able to exchange sizes until after the race @ shirt table.
  • New Registrations
    • New registrants can register on-line, in-person via registration kiosks and paper forms
    • Collect registration fee and issue race bib
    • Need to have cash box and cash float

Runner Information

  • Bibs need to be worn on the front.
  • Bibs can be worn under clothing.
  • Bibs can’t be read if rolled up and under high density items such as running belts.
  • Do not bend or remove the chip from the back of the bib.
  • Bibs are disposable and do not need to be returned

 

Volunteer Check-In

Time – 5:00 am

Check-in – Volunteer Check-in table is located in the North Ridge Country Club parking lot.  Report here first to check in and get further instructions.

Parking – Volunteer parking will be at Falls Village Shopping Center at 6675 Falls of Neuse Rd.

Duties:

  • Greet individual volunteers as their shift begins and check them off the master list
  • Give instructions on where the volunteer should go for their assignment
  • Give each volunteer a t-shirt
  • Course Monitor volunteers will each receive:
    • Safety vest
    • Maps and course assignment


Course Water Stations

Time – 7:00 am

Check-in – Volunteer Check-in table is located in the North Ridge Country Club parking lot.  Report here first to check in and get further instructions.

Parking – Volunteer parking will be at Falls Village Shopping Center at 6675 Falls of Neuse Rd.

Duties – Setup/take down water station and provide water to runners while on course.

  • Water
    • Water supply - use tap water and hose provided.
    • Fill coolers with water and then use coolers and/or pitchers to fill cups.
    • Fill cups no more than half way. Too much water spills on the runner and is hard for them to drink while running.
    • When runners are passing, assign volunteers as follows:
      • Call out “water” to let runners know water station is coming up
      • Hold cups at the brim with your thumb and finger for easy pass off to runners
      • Replenish water supply in cups for those handing to runners.
      • Water stations are an important element in the race experience, not only for water, but for moral support. Cheer on the runners and keep them motivated!!!   Make it fun!!!
    • Clean up
      • Once the last runner has passed, clean up cups and debris using trash bags and break down the refreshment tables.
      • Place tables, cooler, unopened jugs, water hose to the side for pickup.

 

When & Where

Mar 19, 2022

Saturday

9:00 AM

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Raleigh, NC

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